Existing Citations

  • governance (s.v. governance structure): In the public sector, a term referring to formal arrangements established to oversee corporate-level decisions about such issues as how the organisation will function, its decision-making processes, how it will expend resources, what policies it will establish and what projects it will undertake. (†960)
  • migration (s.v. migration): In a computer environment, the act of moving data or records in electronic form from one hardware or software system or configuration to another so that they may continue to be understandable and usable for as long as they are needed. (†1076)
  • process (s.v. process (2)): In a business or government environment, the means whereby an organisation carries out any part its business. (†1058)
  • proprietary (s.v. proprietary softwared): In a computer environment, a computer format that is privately owned and controlled. (†1057)
  • provenance (s.v. provenance): In a records and archives environment, the organisation or individual that created or received, maintained and used records while they were still current. (†1056)
  • record (s.v. record (1)): In a records and archives environment, documentary evidence, regardless of form or medium, created, received, maintained and used by an organisation (public or private) or an individual in pursuance of legal obligations or in the transaction of business. (†1034)
  • records lifecycle (s.v. life cycle concept): In a records and archives environment, a concept or record keeping that draws an analogy between the life of a biological organism, which is born, lives and dies, and that of a record, which is created, is used for so long as it has continuing value and is then disposed of by destruction or by transfer to an archival institution. (†1033)
  • records management (s.v. records management): A field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposal of records. Records management includes processes for capturing and maintaining records as evidence of and information about business activities and transactions. (†1032)
  • reliability (record) (s.v. reliability): In a records and archives environment, the quality of being trustworthy; in reference to records, reliability is confirmed by ensuring that a record was created by a competent authority according to established processes and that the record contains all the necessary elements of an official record. (†1031)
  • retention (s.v. retention): The function of preserving and maintaining records for continuing use. Records may be retained in the system of origin, or transferred to a separate repository such as an offline system, records centre or archival institution. (†1030)
  • retention period (s.v. retention period): In a records and archives environment, the length of time that records should be retained in an office or records center before they are transferred to an archival institution or destroyed as obsolete. The retention periods chosen for different records should be based on legislative or regulatory requirements as well as on administrative and operational requirements. (†1029)
  • retention schedule (s.v. retention and disposal schedule): A document identifying the records of an organisation or administrative unit and specifying which records should be preserved permanently as archives and which can be destroyed after a certain period as obsolete or superseded. The retention and disposal schedule provides ongoing authorisation for the transfer of records from offices to records centres, along with the destruction of obsolete records and the preservation of archival materials. Also known as a disposal list, disposition schedule, records schedule, retention schedule or transfer schedule. (†1028)
  • system (s.v. system): An arrangement of people, materials, organisations, procedures or other elements associated with a particular function or outcome. A system is made up of inputs, processes and outputs. (†1007)
  • web 2.0 (s.v. web 2.0): In a computer environment, a term used to refer to changes in the way that World Wide Web technology is used, in order to enhance creativity, information sharing and functionality in a web-based environment. Computer tools created to support Web 2.0 information sharing include social networking sites, wikis, blogs, social bookmarking, collaborative editing tools, media sharing services and syndication and notification technologies. (†969)